MODERN SLAVERY AND HUMAN TRAFFICKING STATEMENT
Notion maintains relationships with a number of different organisations that support our business and the services that we offer to our clients. We also directly employ people and enjoy deep relationships with our Associates.
Notion has a zero-tolerance approach to modern slavery within its supply chain. We have reviewed our existing compliance and risk management processes following the introduction of the Modern Slavery Act 2015 to determine to what extent measures already exist, and what further measures may be required to prevent slavery and human trafficking taking place in any part of our businesses or in our supply chain.
Our Code of Conduct states that Notion respects fundamental human rights and is committed to the principles set out in the United Nations Universal Declaration of Human Rights. We support and respect the protection of human rights within our sphere of influence; in particular the effective elimination of compulsory labour and child labour. The Code of Conduct governs all of our business dealings and the conduct of all persons or organisations with whom we contract directly, who we appoint to act on our behalf, our employees and Associates.
We are committed to opposing modern slavery in all of its forms and preventing it by whatever means we can. We demand the same attitude of all who work for us and expect it of all with whom we have business dealings. Our attitude to modern slavery is: zero tolerance.
MODERN SLAVERY AND HUMAN TRAFFICKING POLICY
1. PURPOSE OF THIS POLICY
1.1. Modern slavery is a criminal offence under the Modern Slavery Act 2015 (the “Act”). Modern slavery can occur in various forms, including servitude, forced or compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain. This document sets out the policy of Notion (the “Company”) with the aim of the prevention of opportunities for modern slavery to occur within its business or supply chain. This policy’s use of the term “modern slavery” has the meaning given in the Act.
1.2. As a Company, we have a zero-tolerance approach to modern slavery. We are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own businesses or those of our suppliers. Our Code of Conduct governs what we consider to be acceptable behaviour.
2. STEPS FOR THE PREVENTION OF MODERN SLAVERY
2.1 We are committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015. We expect the same high standards from all of our contractors, suppliers and other business partners, and we are evolving and updating our contracting processes to include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children. We require our suppliers to hold their own suppliers to the same high standards.
2.2 Whilst recognising our statutory obligation to set out the steps we have taken to ensure that modern slavery and human trafficking is not taking place in our supply chains, we acknowledge that we do not control the conduct of individuals and organisations in our supply chains. To underpin our compliance with practical steps, we intend to implement the following measure:
a) conduct risk assessments to determine which parts of our business and which of our suppliers are most at risk of modern slavery so that efforts can be focused on those areas;
b) engage with our suppliers both to convey to them our Anti-Slavery and Human Trafficking Policy and to gain an understanding of the measures taken by them to ensure modern slavery is not occurring in their businesses and their supply chain;
c) introduce supplier pre-screening and self-reporting for our suppliers on safeguarding controls that they have in place;
d) introduce contractual provisions for our suppliers to confirm their adherence to this policy and accept our right to audit their activities and (where practicable) relationships, both routinely and at times of reasonable suspicion.
3. RESPONSIBILITY FOR THE POLICY
3.1 Ultimate responsibility for the prevention of modern slavery rests with the Company’s leadership. The Board of Directors of Notion Limited has overall responsibility for ensuring this policy and its implementation comply with our legal and ethical obligations.
3.2 Managers in our business are responsible for ensuring those reporting to them:
• understand and comply with this policy; and
• are made aware of the issue of modern slavery and where this might occur.
4. ACTIONS TO REPORT MODERN SLAVERY OR HUMAN TRAFFICKING
4.1 Internal Employees are encouraged to raise any concerns about suspected modern slavery associated with any of our suppliers with their line manager or directly with one of the Directors of the company.
4.2 External Members of the public or people not employed by the Company are encouraged to write, in confidence, to the Managing Director via e- mail: firstname.lastname@example.org to raise any concern, issue or suspicion of modern slavery in any part of our business or related supply chain.
4.3 We aim to encourage openness and will support anyone who raises genuine concerns in good faith under this policy, even if they turn out to be mistaken. We are committed to ensuring that no one suffers any detrimental treatment as a result of reporting in good faith their suspicions that modern slavery of whatever form is or may be taking place in any part of our or our suppliers’ businesses. Detrimental treatment includes dismissal, disciplinary action, threats or other unfavourable treatment connected with raising a concern.
4.4 The Company will accept and take seriously concerns communicated anonymously. However, retention of anonymity does render investigations and validation more difficult and can make the process less effective. Individuals are therefore encouraged to put their names to allegations.
5. BREACHES OF THIS POLICY
5.1 If an issue is identified with a supplier, we shall work with them to prepare a corrective action plan and resolve all violations within an agreed time period.
5.2 We reserve the right terminate our relationship with individuals and organisations in our supply chain if they breach this policy.
6. COMMUNICATION AND AWARENESS OF THIS POLICY
6.1 Our zero-tolerance approach to modern slavery will be communicated to all suppliers, contractors and business partners at the outset of our business relationship with them and reinforced as appropriate thereafter.
7.1 Following its initial adoption, this Anti-Slavery and Human Trafficking Policy will be reviewed by the Company’s Board of Directors on a regular basis (at least annually) and may be amended from time to time.